Issue: 2026-3
Date: April 27, 2026
Newsletter 3: Ready, Set.......

Thank you to all who joined us at the Back to Swim Bash on Sunday!
The premiere parking spot raffle winners were:
Home Meet 1 (May 16)
Swedia Karri
Katie Gebhert
Home Meet 2 (May 30)
Sisterhen
Liz Leonard
Home Meet 3 (June 13)
Raphael
Kim Edwards

Congratulations to the winners and thank you to all who entered! The winners will be contacted prior to their meet to discuss how to get your premiere parking spot.

Meet & Volunteer Sign up:
This opened for all on Sunday, April 26 at 6pm (with a few minor hiccups! Those should be fixed). This is where you go to the Team Calendar and identify if your swimmer will attend the meet. If your swimmer is attending the meet, you are expected to volunteer at that meet, and this is also where you sign up for your volunteer role and shift. Volunteering is an expectation, not a suggestion. Our lovely Volunteer Coordinator, Liz Leonard ([email protected]) works very hard to make sure all the roles are filled and if you do not sign up, she will assign you a shift.

If you forget to RSVP, then your swimmer is marked as not attending and not entered in the meet. It is not possible to do late entries. It is always possible to remove a swimmer from the meet at the last minute. If you are unsure, it is best practice to mark your swimmer as attending and we can remove them last minute if needed.

To see the Team Calendar you can go here: https://bcmarlins.swimtopia.com/swim_meets

Note: Two Meets will not open for sign up on April 26 - the Divisional Championship Meet (swimmers need to have swam in at least 2 meets this season prior to this opening) and the Invitational Championship Meet (swimmers must have swam in a meet this season and achieved a time that is as fast or faster than the invitational time cut). These meets will open later this season and may open at different times for different people due to these circuit rules.

Steps To RSVP your swimmer, as attending or not attending the meet:
Find the meet on the team calendar (every Saturday, starting May 16)
Click on the green "Meet Entry".

1. For your swimmer, choose if they are "Attending this meet" or "Not Attending this meet".
2. Click the green SAVE button.
3. Click "Back to swim meets" or "Team Calendar".
4. Repeat these steps for all meets that are Open.

Steps to Sign up to volunteer (Remember Volunteering is mandatory if your swimmer is attending that meet)

1. Find the meet on the team calendar (every Saturday, starting May 16)
2. Click on the Green "Job Signup".
3. Click on the "Sign up for Jobs" button for the person volunteering.
4. Click on the check box for the available shift and role you desire.
5. Click on the Green "Save Assignments" at the bottom of the page.
6. Repeat steps 2 and 3 for any second volunteer.
7. Click on the "Back" or the "Team Calendar".
8. Repeat steps 1 to 6 for all the meets.

Steps to Sign up via the SwimTopia App

1. In the SwimTopia App, scroll down to Upcoming.
2. Find a swim meet (has a little swimmer icon next to the name of the event) and click.
3. From this screen you can see your attendance and a “Meet Sign Up” button. Click.
4. You will be brought to the website while still in the app where you will need to log in.
5. Scroll down and choose if your swimmer(s) are “attending” or “not attending this meet”. Click Save
6. Click the “Sign up for job shifts” button in the yellow box.
7. Save

Contact our Volunteer Coordinator, Liz Leonard with any questions or concerns about volunteering, [email protected] or 512-789-4133.

Time Trial:New Date: Friday, May 1, 2026 for new Marlins only.
Please Note the change in date. This was going to be first practice for new Marlins but will now be the Time Trial for new Marlins.
Time Trials is a mini swim meet where new Marlins get to jump or drive in, swim to the other end, and get a time that they can then try to beat at the next meet.
This event is for all NEW Marlins swimmers.
Warm up starts at 3:30pm. We understand this start time may be difficult as it is after school. Just try your best to get there in time and let the coaches know if you are going to be late or cannot attend.

Time Trial Volunteering: If you have a new Marlin at the Time Trial, then you are required to volunteer. The time trial is a fantastic place to learn how to do these different roles and get training. Please sign up in the Team Calendar.

Practices:

• Friday, May 1 - Changed to Time Trial Mini Meet for all new Marlins instead of practice
• Monday, May 4 - First day of normal practice for all Marlins (Remember that practices are Monday, Tuesday, Thursday, and Fridays (no Wednesdays) until after Memorial Day.)
• Monday, May 25 - No Practices - Memorial Day.
• Tuesday, May 26 - Practices switch to mornings.

Practices are rain or shine, hot or cold. Coaches will send out an e-mail if practices get cancelled or delayed due to thunder and lightning.

Practice groups are on the website: https://bcmarlins.swimtopia.com/practicesAny questions or concerns about practices, please contact our coaches.

Head Coach Caitlyn McLarty Email:[email protected]Phone: (512) 783-4688

Admin Coach: Chris Kjeldsen Email:[email protected]Phone: (512) 694-2180

Moving Day - Saturday, May 9, 2026, 8am
We are looking for people to help us move the equipment back to the pool from its winter home! If you can spare a few hours, the more hands, the easier and faster it takes.Any questions, ask our Director of Equipment, Kevin Kreidler [email protected]

Team Suits:
For those who did not order a team suit at the Back to Swim Bash, suits are still available through Swim Freak. Remember, at swim meets, all Marlins must have this year’s team suit OR a plain black suit.
Tech Suits are NOT allowed per Swim Circuit rules.
This year’s team suit: Brand - Speedo, Style - Linear Lava, Color - Team Royal Blue

Swim Freak Link: https://www.swimfreak.com/summer-teams/brushy-creek-marlins/

Merchandise:
Team t-shirts, pre-ordered merchandise, and swim caps will be available to be picked up on two days the first full week of swim practices (May 4-8). Exact dates and times to come.
Additional items are available at our merchandise tent at every swim meet.
Any Merchandise questions please contact Renee Killelea [email protected]

Big Swimmer/Little Swimmer:
Big Swimmer/Little Swimmer is a Marlin's tradition focused on team bonding. We pair an older, experienced Marlin swimmer with a younger/new Marlin swimmer and they team up to cheer for one another, make sure no one misses a race and participate in other fun activities every week on meet day!

Little Swimmer Sign Up URL

Big Swimmer Sign Up URL

Judges Training:
Are you a former swimmer or interested in learning more about the 4 swim strokes? Want to volunteer to be one of the judges at home or away meets? How about doing the judges training (all judges must be trained each season). Training Dates and Times are a follows (you only need to attend 1)

• Tuesday, April 28 at 7:30pm at the Yoga Commons on Spicewood Club Drive (training done by the swim circuit)
• Friday, May 1st at 3:30pm (Done at Sendero Springs Pool by Marlin Volunteers)
• Tuesday, May 12 4:30pm (Done at Sendero Springs Pool by Marlin Volunteers)
• Thursday, May 14th at 6:30pm (Done at Sendero Springs Pool by Marlin Volunteers)

Tent Parent training will be held the week prior to the first meet. Exact times TBA.

In Search Of Ribbons Co-Lead: Do you like being organized and putting stickers labels on ribbons? Want to be our ribbons co-lead? Contact our Volunteer Coordinator Liz at [email protected] or 512-789-4133.

Fundraiser Spirit Nights:
The next Fundraiser Spirit “Night" will be: Sunday, May 3 - Kendra Gives Back Fundraiser

As always: See you at the pool!
Kim Edwards
Director of Communications
[email protected]